Client Overview
The International Data Links Society (IDLSoc) is a not-for-profit professional association that represents the international tactical data links community through individual, government and corporate membership.
Client Needs
The International Data Links Symposium (IDLS) is the premier global event for the tactical data links community, bringing together industry leaders, government representatives, and technical experts. Held in different international locations each year, the symposium requires seamless event management to maintain its reputation for excellence.
Since 2007, IDLS has been managed by Dot-The-Eye on behalf of IDLSoc, ensuring smooth execution and continued growth.
Our Solution
Dot-The-Eye provides a comprehensive end-to-end event management service for IDLS, covering every aspect of planning, execution, and post-event evaluation. Key areas of support include:
Venue Procurement
We handle the entire venue selection process, including distributing Request for Proposals (RFPs), conducting site visits worldwide, and negotiating contracts.
Content & Speaker Management
Dot-The-Eye manages the paper and tutorial submission process, acting as the primary contact for authors and presenters. We also oversee the selection of speakers, ensuring high-quality technical content. Our team gathers biographies and headshots of speakers for promotional material, which are produced by the Dot-The-Eye team.
Enquiry Management
We handle all incoming event enquiries, providing timely and informative responses to attendees, sponsors, exhibitors, and other stakeholders. We facilitate the distribution of booking codes and address enquiries related to event logistics and participation.
Event Registration Management
We design and implement an online registration system, handling all aspects of booking management. Our team ensures that payments are processed efficiently, deadlines are met, and the unique needs of each delegate are addressed, providing a smooth and hassle-free registration experience.
Event Collateral Production
Dot-The-Eye produces all the event collateral including badges, signage, handbook, printed and digital marketing materials.
The Impact
- IDLS has successfully run with Dot-The-Eye’s support since 2007, welcoming up to 600 delegates per event.
- The symposium has taken place in over 20 international locations, increasing accessibility and participation.
- In-person events have been consistently profitable for over 15 years, ensuring the symposium’s sustainability.